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What is O365, and how will it be useful to Facilities –

Central repository for docs

Project workarea

Secure file storage on the cloud accessible from any workstation (no more Box/Dropbox)

Office on the Cloud (Excel, Word, Powerpoint)

 

How to access O365 –

SSO via MyPortal

 

Navigation within O365 –

Landing Page icons: Sites, OneDrive, Word, Excel, Powerpoint

 

How to use OneDrive -

To be outlined

 

How to use Office online (Word, Excel, Powerpoint) -

To be outlined

 

Specific focus on usage of Site –

Contents:

Drawings Library

Template Docs Library

Project Workarea Template

Project Workarea

How to navigate the doc libraries – folder structure, how the libraries are organized

How to open/view a doc

How to download doc

How to upload a doc (into appropriate folder location)

How to share a doc, with each of the following –

Internal Facilities staff

Non-Facilities internal FHDA staff

External entities (outside FHDA)

How to start a new project using the project workarea template

How to invite/add members to project –

Internal Facilities staff

Non-Facilities internal FHDA staff

External entities (outside FHDA)

Features of project workarea and how to use –

To-Do List

Calendar

Discussion (Comments)

Document sharing

 

Best Practices, General Do’s and Don’t’s

 

Who all in Facilities have access to what, in O365

 

 

 

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